169 lines
5.8 KiB
Markdown
169 lines
5.8 KiB
Markdown
# 📊 Analytics Dashboard Guide
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The Analytics Dashboard provides comprehensive insights into your document management system, showing statistics, processing status, and usage patterns.
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## Dashboard Overview
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Access the Analytics Dashboard through:
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- **Main Navigation** → Analytics
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- **Admin Panel** → System Analytics (admin users)
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- **API Endpoints** for programmatic access
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## Document Statistics
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### Processing Metrics
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- **Total Documents** - Complete count of all documents in the system
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- **OCR Success Rate** - Percentage of successful text extractions
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- **Processing Speed** - Average documents processed per hour/day
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- **Storage Usage** - Total disk space used by documents and metadata
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### Document Types
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- **File Format Breakdown** - Distribution of PDF, images, Office docs
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- **Source Distribution** - Documents by upload method (manual, WebDAV, S3, local)
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- **Size Distribution** - Document size ranges and storage impact
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- **Language Detection** - OCR language distribution statistics
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## Processing Status Overview
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### Real-time Status
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- **Queue Length** - Current documents awaiting processing
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- **Active Jobs** - Documents currently being processed
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- **Recent Completions** - Recently finished processing jobs
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- **Error Count** - Failed processing attempts requiring attention
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### Processing History
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- **Hourly Trends** - Processing volume over time
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- **Daily Patterns** - Peak usage times and quiet periods
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- **Success Rates** - Historical OCR and processing reliability
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- **Performance Metrics** - Processing speed improvements over time
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## User Activity Analytics
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### Usage Patterns
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- **Active Users** - Daily/weekly/monthly active user counts
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- **Upload Activity** - Document upload frequency by user
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- **Search Activity** - Most common search terms and patterns
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- **Feature Usage** - Which features are used most frequently
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### Access Patterns
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- **Login Statistics** - User authentication frequency
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- **Session Duration** - Average time spent in the application
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- **Popular Documents** - Most accessed and searched documents
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- **Peak Hours** - Busiest times for system usage
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## Source Performance
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### Sync Statistics
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- **Source Health** - Status of all configured data sources
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- **Sync Frequency** - How often sources are synchronized
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- **Discovery Rate** - New documents found per sync cycle
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- **Error Rates** - Failed sync attempts by source type
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### Source Comparison
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- **Volume by Source** - Document counts from each source
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- **Performance Metrics** - Sync speed and reliability comparison
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- **Storage Usage** - Disk usage by source type
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- **Processing Success** - OCR success rates by source
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## System Performance
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### Resource Utilization
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- **CPU Usage** - System load over time
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- **Memory Usage** - RAM consumption patterns
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- **Disk I/O** - Storage read/write activity
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- **Network Usage** - Bandwidth utilization for remote sources
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### Health Indicators
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- **Uptime Statistics** - System availability metrics
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- **Response Times** - API and web interface performance
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- **Error Rates** - System error frequency and types
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- **Queue Health** - Background job processing efficiency
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## Custom Reports
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### Report Builder
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Create custom analytics reports with:
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- **Date Range Selection** - Custom time periods for analysis
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- **Metric Selection** - Choose specific statistics to include
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- **Filtering Options** - Filter by user, source, document type
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- **Export Formats** - Download as PDF, Excel, or CSV
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### Scheduled Reports
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- **Daily Summaries** - Automated daily statistics via email
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- **Weekly Reports** - Comprehensive weekly performance reports
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- **Monthly Analytics** - Detailed monthly usage and health reports
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- **Custom Schedules** - Configure custom report frequencies
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## Data Export
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### Export Options
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- **CSV Format** - Raw data for spreadsheet analysis
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- **JSON Format** - Structured data for programmatic use
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- **PDF Reports** - Formatted reports for sharing
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- **Excel Workbooks** - Multi-sheet reports with charts
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### API Access
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Programmatic access to analytics data:
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```bash
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# Get document statistics
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GET /api/analytics/documents
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# Get processing metrics
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GET /api/analytics/processing
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# Get user activity data
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GET /api/analytics/users
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# Get system performance
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GET /api/analytics/system
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```
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## Dashboard Customization
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### Widget Configuration
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- **Add/Remove Widgets** - Customize which metrics are displayed
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- **Widget Positioning** - Drag and drop to reorganize layout
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- **Refresh Intervals** - Set automatic data refresh rates
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- **Display Options** - Choose chart types and visualization styles
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### User Preferences
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- **Default Views** - Set your preferred dashboard configuration
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- **Notification Thresholds** - Configure alerts for specific metrics
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- **Color Schemes** - Customize dashboard appearance
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- **Timezone Settings** - Display data in your local timezone
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## Monitoring and Alerts
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### Threshold Monitoring
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Set alerts for key metrics:
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- **Storage Usage** - Alert when disk usage exceeds thresholds
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- **Processing Delays** - Notify when queue length grows too large
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- **Error Rates** - Alert when failure rates exceed normal levels
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- **Performance Degradation** - Monitor response time increases
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### Integration Options
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- **Email Alerts** - Receive notifications via email
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- **Webhook Integration** - Send alerts to external monitoring systems
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- **Slack/Teams** - Push notifications to team chat channels
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- **Custom Scripts** - Trigger automated responses to alerts
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## Troubleshooting
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### Data Not Updating
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- Check system time synchronization
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- Verify analytics service is running
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- Review database connectivity
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- Clear browser cache and refresh
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### Performance Issues
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- Monitor database query performance
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- Check for large datasets requiring pagination
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- Review concurrent user limits
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- Consider increasing system resources
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### Missing Data Points
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- Verify log collection is enabled
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- Check data retention policies
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- Review source configuration
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- Ensure proper permissions for analytics access |