266 lines
6.1 KiB
Markdown
266 lines
6.1 KiB
Markdown
# 📊 Analytics Dashboard Guide
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The Analytics Dashboard provides comprehensive insights into your document management system, showing statistics, processing status, and usage patterns.
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## Dashboard Overview
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Access the Analytics Dashboard through:
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- **Main Navigation** → Analytics
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- **Admin Panel** → System Analytics (admin users)
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- **API Endpoints** for programmatic access
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## Document Statistics
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### Processing Metrics
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- **Total Documents**
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Complete count of all documents in the system
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- **OCR Success Rate**
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Percentage of successful text extractions
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- **Processing Speed**
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Average documents processed per hour/day
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- **Storage Usage**
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Total disk space used by documents and metadata
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### Document Types
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- **File Format Breakdown**
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Distribution of PDF, images, Office docs
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- **Source Distribution**
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Documents by upload method (manual, WebDAV, S3, local)
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- **Size Distribution**
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Document size ranges and storage impact
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- **Language Detection**
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OCR language distribution statistics
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## Processing Status Overview
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### Real-time Status
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- **Queue Length**
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Current documents awaiting processing
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- **Active Jobs**
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Documents currently being processed
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- **Recent Completions**
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Recently finished processing jobs
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- **Error Count**
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Failed processing attempts requiring attention
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### Processing History
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- **Hourly Trends**
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Processing volume over time
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- **Daily Patterns**
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Peak usage times and quiet periods
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- **Success Rates**
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Historical OCR and processing reliability
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- **Performance Metrics**
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Processing speed improvements over time
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## User Activity Analytics
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### Usage Patterns
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- **Active Users**
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Daily/weekly/monthly active user counts
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- **Upload Activity**
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Document upload frequency by user
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- **Search Activity**
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Most common search terms and patterns
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- **Feature Usage**
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Which features are used most frequently
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### Access Patterns
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- **Login Statistics**
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User authentication frequency
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- **Session Duration**
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Average time spent in the application
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- **Popular Documents**
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Most accessed and searched documents
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- **Peak Hours**
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Busiest times for system usage
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## Source Performance
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### Sync Statistics
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- **Source Health**
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Status of all configured data sources
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- **Sync Frequency**
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How often sources are synchronized
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- **Discovery Rate**
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New documents found per sync cycle
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- **Error Rates**
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Failed sync attempts by source type
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### Source Comparison
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- **Volume by Source**
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Document counts from each source
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- **Performance Metrics**
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Sync speed and reliability comparison
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- **Storage Usage**
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Disk usage by source type
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- **Processing Success**
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OCR success rates by source
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## System Performance
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### Resource Utilization
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- **CPU Usage**
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System load over time
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- **Memory Usage**
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RAM consumption patterns
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- **Disk I/O**
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Storage read/write activity
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- **Network Usage**
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Bandwidth utilization for remote sources
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### Health Indicators
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- **Uptime Statistics**
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System availability metrics
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- **Response Times**
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API and web interface performance
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- **Error Rates**
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System error frequency and types
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- **Queue Health**
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Background job processing efficiency
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## Custom Reports
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### Report Builder
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Create custom analytics reports with:
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- **Date Range Selection**
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Custom time periods for analysis
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- **Metric Selection**
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Choose specific statistics to include
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- **Filtering Options**
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Filter by user, source, document type
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- **Export Formats**
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Download as PDF, Excel, or CSV
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### Scheduled Reports
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- **Daily Summaries**
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Automated daily statistics via email
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- **Weekly Reports**
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Comprehensive weekly performance reports
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- **Monthly Analytics**
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Detailed monthly usage and health reports
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- **Custom Schedules**
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Configure custom report frequencies
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## Data Export
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### Export Options
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- **CSV Format** - Raw data for spreadsheet analysis
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- **JSON Format** - Structured data for programmatic use
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- **PDF Reports** - Formatted reports for sharing
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- **Excel Workbooks** - Multi-sheet reports with charts
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### API Access
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Programmatic access to analytics data:
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```bash
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# Get document statistics
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GET /api/analytics/documents
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# Get processing metrics
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GET /api/analytics/processing
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# Get user activity data
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GET /api/analytics/users
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# Get system performance
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GET /api/analytics/system
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```
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## Dashboard Customization
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### Widget Configuration
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- **Add/Remove Widgets** - Customize which metrics are displayed
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- **Widget Positioning** - Drag and drop to reorganize layout
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- **Refresh Intervals** - Set automatic data refresh rates
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- **Display Options** - Choose chart types and visualization styles
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### User Preferences
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- **Default Views** - Set your preferred dashboard configuration
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- **Notification Thresholds** - Configure alerts for specific metrics
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- **Color Schemes** - Customize dashboard appearance
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- **Timezone Settings** - Display data in your local timezone
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## Monitoring and Alerts
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### Threshold Monitoring
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Set alerts for key metrics:
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- **Storage Usage** - Alert when disk usage exceeds thresholds
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- **Processing Delays** - Notify when queue length grows too large
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- **Error Rates** - Alert when failure rates exceed normal levels
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- **Performance Degradation** - Monitor response time increases
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### Integration Options
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- **Email Alerts** - Receive notifications via email
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- **Webhook Integration** - Send alerts to external monitoring systems
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- **Slack/Teams** - Push notifications to team chat channels
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- **Custom Scripts** - Trigger automated responses to alerts
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## Troubleshooting
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### Data Not Updating
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- Check system time synchronization
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- Verify analytics service is running
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- Review database connectivity
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- Clear browser cache and refresh
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### Performance Issues
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- Monitor database query performance
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- Check for large datasets requiring pagination
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- Review concurrent user limits
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- Consider increasing system resources
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### Missing Data Points
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- Verify log collection is enabled
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- Check data retention policies
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- Review source configuration
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- Ensure proper permissions for analytics access |